Charities and non-profits
Secure IT for charities, on a charity budget
Every pound spent on IT is a pound not spent on your mission. We help charities get the most from Microsoft’s nonprofit offers, protect the people they serve, and give trustees a clear picture of cyber risk.
The non-profit IT and licence review
- Scope agreed with you before we start
- Your Microsoft licences, checked line by line
- What changed when the grant ended
- Gaps against Cyber Essentials
- A short report for trustees
Trusted by teams across UK government, healthcare, education, charities, financial services and global brands
Small budgets, sensitive data
Charities often hold some of the most sensitive information there is: case notes, health details, addresses of people at risk, donor records. Yet many run on donated laptops, shared passwords and a volunteer who knows how things work.
The answer is not to spend more. It is to spend on the right things: licences that match what each person actually needs, multi-factor authentication on every account, devices that are encrypted and updated, and backups someone has tested.
We have done this for charities, including a coalition of 16 London charities that had to move to remote working within a week.
Charities we can name
- Toynbee Hall
- Debt Free Advice coalition
- National Foundation for Credit Counseling (US)
Microsoft nonprofit offers: what changed
For years, many small charities ran on donated Microsoft 365 Business Premium licences. That grant has gone. Microsoft discontinued the Business Premium grant from 1 July 2025, and existing grant licences expire at the charity’s next renewal date.
What Microsoft still offers
Microsoft says it still provides up to 300 granted licences of Microsoft 365 Business Basic to eligible nonprofits, and discounts of up to 75% on many Microsoft 365 nonprofit offers, including Business Premium and Business Standard. Eligibility is checked through Microsoft’s Nonprofit Hub, and offers vary by country.
Business Basic or Business Premium
Business Basic gives people email, Teams, OneDrive and the web and mobile versions of the Office apps. It does not include the security and device management features of Business Premium, such as Intune and conditional access. So the real question is who needs what.
We look at each role, then recommend a mix: free Business Basic where it is enough, discounted Business Premium where people handle sensitive data or need managed devices. As a UK Microsoft Cloud Solution Provider, we can supply the licences and move users between plans without losing data. See Microsoft 365 licensing.
What the Charity Commission expects of trustees
The Charity Commission’s guidance, Protect your charity from cyber crime, is clear that trustees can hand day-to-day cyber security to staff or an IT provider, but all the trustees remain responsible for making sure the charity is protected.
The guidance suggests joining the NCSC’s Cyber Essentials scheme, points larger charities to the NCSC’s 10 Steps to Cyber Security, and notes that a cyber attack may need to be reported to the Commission as a serious incident.
This is a summary, not legal advice. We give trustees what they need to discharge that duty: a plain-English view of risk, a short list of priorities, and a route to Cyber Essentials with our certification partner, which is licensed by IASME.
What trustees get from us
- A one-page risk summary for the board
- MFA on every account, with no exceptions
- An incident plan that names who does what
- Evidence for Cyber Essentials
- A yearly review
Charity and non-profit work we can share
Three organisations, three different problems: identity, remote working and a national video service.
Charity · London
Toynbee Hall
The move from on-premises Active Directory to cloud-only Microsoft Entra ID, with the old servers retired.
Read the case studyCharity · London
Debt Free Advice
Remote working for 16 London charities within a week, with zero-touch Macs, telephony and video advice kiosks.
Read the case studyNon-profit · United States
National Foundation for Credit Counseling
Video added to a national counselling service, after which NFCC appointed us as its managed service provider.
Read the case studyFrequently asked questions
Can’t see your question? Call us on +44 20 7550 9103 or book a call.
Is the free Microsoft 365 Business Premium grant still available for charities?
No. Microsoft discontinued the Business Premium grant from 1 July 2025, and existing grant licences expire at the next renewal date. Eligible nonprofits can still get up to 300 free Business Basic licences and discounts of up to 75% on offers including Business Premium.
Is Business Basic enough for our charity?
For some roles, yes. It covers email, Teams, OneDrive and web and mobile Office apps. People who handle sensitive data or need managed laptops usually need Business Premium, which adds Intune and conditional access.
Do charities need Cyber Essentials?
It is not a legal requirement for every charity, but the Charity Commission suggests it, and public sector contracts that handle personal data may require it. We prepare charities for it across Mac and Windows.
Are trustees responsible for cyber security?
Yes. The Charity Commission says trustees can delegate the work, but all the trustees remain responsible for making sure the charity is protected. In practice that means knowing the main risks, who looks after them and what happens in an incident. We give trustees a short, plain-English picture of cyber risk to support that.
Can you help with donated or older laptops?
Yes, if they can still receive security updates. We check each device, enrol what is suitable into management and recommend what should be replaced. Devices that are kept are encrypted and updated like the rest of your estate, and devices that are retired are wiped securely before they are reused or disposed of.
How is the work priced?
Managed IT is a fixed monthly fee per device, from £25 per device per month, excluding VAT and licences. Reviews are a fixed price for an agreed scope. See pricing.
Book a non-profit IT and licence review
Send us your current Microsoft licence list and tell us how your people work. We will show you where the money goes and what to protect first.
London head office
Postremo IT Limited
Level 24, One Canada Square
Canary Wharf
London E14 5AB
+44 20 7550 9103
info@postremoit.com
Also in Dubai
Business Bay, Dubai